Privacy Policy

1. Introduction

Welcome to WATOG Africa.

We respect your privacy and are committed to protecting the personal information you provide when you visit our website, register for an event, contact us, subscribe to communications, participate in WATOG Africa activities, or use any services available through this website.

This Privacy Policy explains what information we collect, how we use it, when we may share it, how we protect it, and the choices and rights available to you.

By using the WATOG Africa website, you acknowledge that you have read and understood this Privacy Policy.

2. Who We Are

This website is operated by WATOG Africa.

For questions about this Privacy Policy or how your personal information is handled, please contact us:

WATOG Africa
Email: info@watogafrica.com
Website: www.watogafrica.com
Address: Nairobi Kenya

3. Information We Collect

Depending on how you interact with our website and activities, we may collect different types of information.

Information You Provide Directly

You may provide information when you:

Contact us through a website form
Register for an event, webinar or conference
Subscribe to our newsletter or mailing list
Apply for a programme or opportunity
Submit a resource, publication or event
Submit a clinical case or educational material
Apply for membership or participate in WATOG activities
Request information or support
Communicate with us by email or other channels

This information may include:

Name
Email address
Telephone number
Country
Institution or organisation
Professional role or specialty
Training information
Information contained in your message or submission
Other information you voluntarily choose to provide

Please avoid submitting unnecessary confidential patient information through general website forms.

4. Information Collected Automatically

When you visit our website, certain technical information may be collected automatically.

This may include:

IP address
Browser type and version
Device type
Operating system
Pages visited
Date and time of visits
Referring website
General website usage information
Technical information relating to website performance and security

This information helps us maintain website security, understand how visitors use the website and improve our services.

5. How We Use Your Information

We may use personal information for purposes including:

Providing Services

To respond to enquiries, process registrations and provide information or services you request.

Events & Conferences

To manage registrations, attendance, communications and participation in WATOG Africa events, webinars, conferences and educational activities.

Education & Professional Development

To facilitate participation in educational programmes, clinical case series, training opportunities, exchanges and professional development activities.

Research & Publications

Where appropriate, to manage research-related communications, submissions, publications and academic activities.

Communications

To send information about WATOG Africa activities, events, educational opportunities, publications and announcements where you have requested or consented to receive such communications, where consent is required.

Website Improvement

To understand how the website is used and improve its content, functionality, accessibility and performance.

Security

To protect our website, users, systems and information against fraud, abuse, unauthorised access and other security threats.

Legal and Regulatory Requirements

To comply with applicable legal, regulatory and professional obligations.

6. Legal Basis for Processing

Where applicable, we process personal information on one or more of the following bases:

Your consent
Performance of a service or activity you have requested
Compliance with a legal obligation
Legitimate organisational interests, where permitted by applicable law
Protection of rights, safety or security

Where processing is based on consent, you may withdraw that consent subject to applicable legal requirements and limitations.

7. Event Registration and Participation

When you register for a WATOG Africa event, we may collect information necessary to organise and administer the event.

This may include your name, email address, country, institution, professional role and other information relevant to the event.

If an event is organised in collaboration with another organisation, certain registration information may be shared with that organisation where necessary to administer the event and where permitted by applicable law.

We will aim to communicate clearly where information is being collected or shared for these purposes.

8. Photographs, Videos and Event Recordings

WATOG Africa may photograph, record or livestream certain events, conferences, webinars and educational activities for documentation, educational and communications purposes.

Where appropriate, participants will be informed when photography, recording or livestreaming is taking place.

Images or recordings may be used on:

The WATOG Africa website
Social media channels
YouTube or other video platforms
Educational materials
Reports and publications
Promotional and communications materials

Where applicable law requires consent, we will seek appropriate consent before using identifiable images or recordings for such purposes.

If you believe an image or recording featuring you has been used inappropriately, please contact us using the details provided in this Privacy Policy.

9. Clinical Cases and Patient Information

WATOG Africa may support educational activities involving clinical cases.

Any clinical information submitted for educational, research or publication purposes should be appropriately anonymised and handled in accordance with applicable ethical, professional and legal requirements.

Do not submit identifiable patient information through general website contact forms.

Where clinical cases, photographs or other patient-related information are used for educational or publication purposes, appropriate permissions, consent, anonymisation and ethical requirements should be addressed by the submitting individual or organisation as applicable.

10. Research Information

If you participate in WATOG Africa research activities, your information may be processed for the purposes described in the relevant research information sheet, consent form, protocol or other applicable documentation.

Research involving personal or sensitive information will be handled according to applicable ethical, professional and legal requirements.

Where research-specific consent or information is required, that information will be provided separately from this general Privacy Policy.

11. Cookies and Similar Technologies

Our website may use cookies and similar technologies.

Cookies are small files stored on your device that can help websites remember preferences, understand usage and provide certain functionality.

We may use cookies for purposes such as:

Essential website functionality
Security
Website analytics
Performance monitoring
Remembering preferences
Improving website experience

Where required, we will request consent before placing non-essential cookies.

You can also control cookies through your browser settings. Disabling certain cookies may affect some website functionality.

12. Analytics

We may use website analytics services to understand how visitors use our website.

Analytics information may include pages visited, approximate location, device information, traffic sources and general interaction with the website.

Analytics providers may process information according to their own privacy policies.

Where applicable, we will configure analytics tools in accordance with applicable privacy and cookie requirements.

13. Third-Party Services and Embedded Content

Our website may contain links, videos, forms, maps, social media content or other services provided by third parties.

Examples may include:

YouTube
Social media platforms
Event registration platforms
Video conferencing platforms
Email and newsletter services
Analytics providers
Payment or registration providers
Other external websites and services

When you interact with third-party content or services, those providers may collect information according to their own privacy policies.

WATOG Africa does not control the privacy practices of third-party websites or services.

We encourage you to review the privacy policies of any third-party services you use.

14. When We Share Information

We do not sell your personal information.

We may share personal information where reasonably necessary with:

Service providers who help operate our website or activities
Event and registration partners
Technology and hosting providers
Email and communications providers
Research or academic collaborators where appropriate
Professional or institutional partners where necessary for an activity you have joined
Legal, regulatory or governmental authorities where required by law

Where we use service providers to process personal information on our behalf, we seek to use appropriate contractual and organisational safeguards.

15. International Transfers

Because WATOG Africa operates across countries and may use international technology and service providers, personal information may sometimes be processed or stored outside the country in which you are located.

Where applicable, we will take reasonable steps to ensure that international transfers are handled in accordance with applicable data protection requirements.

16. Data Security

We take reasonable technical and organisational measures to protect personal information against:

Unauthorised access
Loss
Misuse
Alteration
Disclosure
Destruction

However, no website, electronic transmission or storage system can be guaranteed to be completely secure.

You should therefore avoid sending highly confidential information through ordinary website forms or unsecured communications.

17. How Long We Keep Information

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, unless a longer retention period is required or permitted by law.

Retention periods may depend on:

The type of information
The purpose for which it was collected
Whether you continue to participate in a WATOG activity
Legal or regulatory requirements
Research or publication requirements
Dispute resolution or security needs

When information is no longer required, we may securely delete or anonymise it.

18. Your Privacy Rights

Depending on your location and applicable law, you may have rights relating to your personal information.

These may include the right to:

Request access to personal information we hold about you
Request correction of inaccurate or incomplete information
Request deletion of information in appropriate circumstances
Object to certain processing
Request restriction of certain processing
Withdraw consent where processing is based on consent
Request information about how your personal information is used
Lodge a complaint with the relevant data protection authority

These rights may be subject to legal limitations and exceptions.

19. Marketing Communications

If you subscribe to WATOG Africa communications, we may send you information about:

Upcoming events
Clinical case series
Conferences
Educational opportunities
Research activities
Publications
Professional development opportunities
WATOG Africa announcements

You can unsubscribe from marketing or newsletter communications at any time by using the unsubscribe option included in the relevant communication or by contacting us.

20. Children’s Privacy

The WATOG Africa website is primarily intended for healthcare professionals, trainees, researchers and other adults involved in medical education and professional activities.

We do not knowingly collect personal information from children through the website for purposes that are not appropriate under applicable law.

If you believe a child has provided personal information to us, please contact us so that we can review and take appropriate action.

21. Links to Other Websites

Our website may contain links to external websites.

These websites operate independently from WATOG Africa and may have their own privacy policies and terms.

We are not responsible for the privacy practices, content or security of external websites.

We recommend reviewing the privacy policy of any website before providing personal information.

22. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our activities, technology, legal requirements or privacy practices.

When we make changes, we will update the “Last Updated” date at the top of this page.

We encourage you to review this page periodically.

23. Contact Us

If you have questions about this Privacy Policy, wish to exercise a privacy right, or have concerns about how your information has been handled, please contact:

WATOG Africa

Email:info@watogafrica.com
Website:www.watogafrica.com
Address: Nairobi, Kenya

We will review and respond to privacy-related enquiries in accordance with applicable law.

Your Privacy Matters

WATOG Africa is committed to treating personal information responsibly and supporting a safe, respectful and trustworthy digital environment for our trainees, members, partners, researchers and wider community.